This tutorial will show you how to add a payment to an invoice that has already been generated.
This could happen in the scenario where you've generated an invoice in advance and you would like the payment to reflect on the invoice.
Open the NightsBridge calendar
Add payment
Please use the tutorial on how to add payment to an account if you need more information on how to do that.
Once the payment has been added, you should see the payment added to the Payments section such as what is shown in the screen-shot below.
Click on "Generate"
*NB: You will then see the following message asking if a new invoice is required.
Ensure that you have not made any other changes to the account (eg. booking or extras) otherwise the accounting entries will not be updated. This could have serious implications for your books and will make auditing difficult as your physical invoices will be different than the reports you generate through NightsBridge.
If you are unsure, please contact our support team for advice.
In this case, we're only adding a payment and no other changes have been made and so we do not need a new invoice.
We would like the same invoice as before, just with the payment added.
Click on No
Confirm you are happy to "re-print" the invoice by clicking on Yes.
The invoice will then open up in Excel.
You will see that Excel will open in your Windows task bar and will highlight in Orange (on most systems).
Please look at our tutorials on how to customise your invoice templates if you need more information on how to do that.