How to add an Extra to an account

An extra is a charge added to the account when a guest makes use of additional services you offer. These could be airport transfers, additional meals or game drives.

This tutorial will guide you through the steps on how to add an extra to a booking to display on the invoice.

Adding an Extra

Open the NightsBridge Calendar

Double-click on the NightsBridge icon on your desktop.

Open the booking

Double-click on the booking to open the booking details.

Click on the 'Extra's' icon

Click on the 'bottle & glass' button.

Click on 'Add Extra'

Select an Extra from the list

Select to charge the extra to either the Main Account or the Guest Account.
Click the drop-down menu to open the list of extras - these are a stock items that have already been created.
Select the extra to be added
Enter the quantity
Click 'Save'

Note:

Once you have indicated the quantity, the price of the extra is automatically determined by the last price set.
If an extra is not available on the list, it will need to added as a stock item on the NightsBridge Setup.
Here is guidance on How to set up a stock item.

VAT Exemptions

You will be able to select whether a stock item is exempt from VAT or not if your property has been set up for VAT. Please note that this version of NightsBridge uses a VAT calculation on Excel which means that stock and Extras will have VAT added even if you have selected 'VAT Exempt'.

Our online calendar does have a way to make sure when extras are VAT exempt, this will not include in the calculation. If you would like to upgrade to the latest version of NightsBridge that is online please contact us with your preferred method of communication. Here are all the ways you can contact us: https://site.nightsbridge.com/contact/